Guest Information for Vacation Rentals – Everything Digital in One Place
Anyone who rents out a vacation property knows it: the same questions cost you time every time. WiFi password? Where's the key? What time is checkout? With GASTiNFO.EU you can provide all guest information for your vacation rental digitally, clearly organised and always accessible – via QR code on a smartphone, no app download, no paper chaos. Set it up once, save time permanently.
What Guest Information Does Your Vacation Rental Need?
Guests have many questions before and during their stay. The better informed they are, the more relaxed the experience – for both sides. Comprehensive guest information for a vacation rental ideally covers:
WiFi & Tech
Password, router location, Smart TV, streaming logins.
Check-in & Keys
Arrival instructions, key safe code, parking.
House Rules
Quiet hours, no smoking, waste disposal, pets.
Custom Notes
Free-text sections for anything else you want to share.
Emergencies & Contacts
Nearest hospital, pharmacy, your phone number.
Local Tips
Restaurants, supermarkets, day trips, public transport.
You can capture all of this in a structured way in GASTiNFO.EU and update it anytime. Guests always see the current version – automatically, without you needing to reprint or resend anything. See the complete guide to the digital guest guide for vacation rentals for a full walkthrough.
Digital Guest Information vs. WhatsApp and PDF
Many hosts send guest information via WhatsApp message, PDF or email. The problem: these messages get buried in conversation threads, PDFs go unopened on mobile devices, and guests still ask the same questions anyway. GASTiNFO.EU solves this fundamentally.
| Method | Problem | GASTiNFO.EU |
|---|---|---|
| Paper folder | Outdated, worn, hard to find | ✓ Always up to date |
| Gets lost in chat, not structured | ✓ Centralised & clear | |
| PDF via email | Rarely opened, hard to read on mobile | ✓ Mobile-optimised |
| GASTiNFO.EU QR code | – | ✓ Instant access, always at hand |
With GASTiNFO.EU your guests have all the information they need at their fingertips – on their smartphone, in their language, without any login.
Guest Information in Multiple Languages – Automatically
Vacation rentals are increasingly booked by international travellers. American, Dutch, Japanese – they all arrive with different languages. GASTiNFO.EU automatically translates your guest information into over 30 languages. You manage the content once in your language – your guests read everything in theirs.
This is especially valuable for properties in popular tourist regions where international guest groups are the norm.
Supported Languages (selection)
English, German, French, Italian, Spanish, Dutch, Polish, Czech, Hungarian, Russian, Japanese, Chinese and many more – over 30 languages in total.
How to Set Up Your Digital Guest Information
Getting started is deliberately straightforward – so hosts without technical knowledge can hit the ground running:
- 1
Sign Up for Free
Create your account – takes under 2 minutes. No credit card, no obligation to upgrade.
- 2
Add Your Property
Give your vacation rental a name and optionally upload a photo. GASTiNFO.EU instantly creates your personal guest profile.
- 3
Enter Your Information
Fill in the prepared fields with your content – WiFi, house rules, tips and more.
- 4
Share the QR Code or Link
Download the QR code and display it visibly, or share the direct link in your booking confirmation.
Frequently Asked Questions
Can I share the link in a booking confirmation?
Yes. In addition to the QR code you also get a direct link that you can add to emails, booking confirmations or WhatsApp messages.
Will guests see my personal contact details?
Only what you choose to share. You decide which contact details to include – GASTiNFO.EU shows nothing you have not entered yourself.
What if a guest doesn't have a QR code scanner?
Guests can also access the information through a direct link – ideal for guests who prefer not to use QR codes.
You Might Also Like
More information on digital guest management for vacation rentals: