Digital Guest Folder for Vacation Rentals – How to Create Yours with GASTiNFO.EU

The traditional guest folder for a vacation rental used to be the standard – a ring binder with printed pages sitting somewhere in the property, usually outdated. Today there is a much better way: with GASTiNFO.EU you create your digital guest folder once, keep it up to date effortlessly, and guests access it anytime via QR code or link. No paper, no app, no complications.

Digital Guest Folder vs. Paper – the Difference

Anyone who has rented out a vacation property knows the downsides of a paper folder: it goes yellow, gets marked up, needs reprinting regularly and guests sometimes can't even find it. The digital version solves all of that – and offers genuine advantages on top:

Criterion	Paper folder	Digital guest folder
Currency	Needs reprinting after every change	✓ Instant update, always current
Availability	Only on-site at the property	✓ Anywhere, even before arrival
Languages	Only the printed language	✓ Automatic translation into 30+ languages
Cost	Printing, sleeves, binder	✓ Free with GASTiNFO.EU
Guest access	Physical copy on-site	✓ Via QR code or link
Hygiene	Handled by many guests	✓ Completely contactless

The digital guest folder is superior in every respect – and switching over with GASTiNFO.EU could not be simpler.

Create Your Digital Guest Folder – Step by Step

With GASTiNFO.EU you can have your digital guest folder ready in under 10 minutes – no programming knowledge required:

Create a Free Account

Tip: Use your existing email address – no new account needed.

Add Your Property

Give your vacation rental a name and optionally upload a photo. GASTiNFO.EU instantly creates your personal guest profile.

Fill In Your Guest Folder

Enter all the important information: WiFi, check-in, house rules, emergency contacts, local tips and custom notes. All fields are optional – add whatever you consider relevant.

Tip: Start with WiFi and check-in – these are the most searched-for items.

Display the QR Code or Share the Link

Download the QR code and put it somewhere visible, or share the direct link via WhatsApp, Messenger or email with your guests. Both work simultaneously.

Done – Guests Scan and Read

From now on all guests get instant access to your complete guest folder via QR code. You can update content whenever you like – without reprinting the QR code.

What to Include in Your Digital Guest Folder

A complete digital guest folder for your vacation rental covers all the information guests need for a smooth stay. Here is a tried-and-tested checklist:

✓WiFi name and password

✓Check-in time and instructions

✓Check-out time and procedure

✓Key safe code or key handover

✓Parking and directions

✓House rules (quiet hours, smoking, pets)

✓Waste disposal and recycling rules

✓Custom notes (free text – e.g. tips, extra info)

✓Emergency contacts and nearest pharmacy

✓Restaurant recommendations from the host

✓Supermarket, bakery, petrol station nearby

✓Public transport and taxi options

✓Day trips and local hidden gems

You don't have to fill everything in at once. Start with the most important items and add more over time – every addition is instantly visible to guests. If you want your guest folder to feel like a real app, also read our article on the guest app for vacation rentals without a download.

Tips for an Outstanding Guest Folder

A digital guest folder is most valuable when it answers the questions your guests actually ask. These tips will help you get the most out of it:

→Write clearly and concisely: Guests read on their phones. Short sentences, clear instructions – no long paragraphs.
→Add anything you explain repeatedly: If you have answered the same WhatsApp question three times, it belongs in the guest folder.
→Personal recommendations delight guests: A favourite local restaurant or a hidden gem makes your guest folder genuinely special.
→Keep it current: Did the WiFi password change or the checkout procedure shift? Update it in the app immediately.

Frequently Asked Questions

Do I need to reprint the QR code when I make changes?

No. The QR code stays the same no matter how often you update the content in your guest folder. This is one of the biggest advantages over a paper folder.

Can I have the guest folder translated into multiple languages?

Yes. GASTiNFO.EU automatically translates your content into over 30 languages. Manage everything once in your language – your international guests read it in theirs.

What does a digital guest folder with GASTiNFO.EU cost?

The free Basic plan covers 1 property – sufficient for most independent hosts. More properties are available from €9.99/month (Standard) or €29.90/month (Premium).